This is another very important section to report about in this write up; it is the section that is responsible for organizing all Journals, Magazines, Newspapers, Government Publications, Conference Proceedings, Seminar and Workshop papers etc.  Materials in this section essentially contained update information as they mostly emanate from current research, more often they emanate from new discoveries of knowledge that are contemporary.  At any stage where new knowledge is being debated, readers of periodicals are the beneficiaries of new knowledge especially in the sciences.  To my awareness this section is fully operational..

Serials Management

Serials are publications, in any format, issued regularly or irregularly in successive parts usually bearing numerical or chronological designations and intended to be continued indefinitely without any predetermined end.

The elements of serials management functions as practiced in UMYU library involves selection, deselection and subscription; organization which involves processing and display on racks for users; maintenance which involves updating, filling the gap, preservation, binding of back issues and repair of damaged ones; and provision of facilities like finding aids, reading areas equipped with tables, chairs and air-conditioner; as well as provision of services such as routing, current awareness service, photocopy, exhibition, translation of foreign language like German, French and Arabic to the language understood by the users.

(a). Ensure on continuing basis that the serials collection remains relevant to the needs of the community through liaison with users, selection and de-selection, collection analysis, production of management  reports, use and user survey, formulation of a written collection development policy.

(b). Facilitate easy access to up-to-date information about the range, scope and location of materials within the serials collection through cataloguing and classification, and cataloguing maintenance and updating.

(c). Provide quick and easy access for users and library staff to current and back issues of serials through check-in, shelving and tidying displays and stacks and maintenance of special collections;

(d). Assist the exploitation of the collection by alerting users to the wide range of serials acquisitions and handling user enquiries through organizing and maintenance of displays, current awareness and selective dissemination of information services and attending to user enquiries.

Factors that facilitates, enhance, and encourage the efficient use of serials in the university library

Serials should be properly managed to enhance their usage by researchers. Providing details of holdings to students, staff and other library users is an important aspect of serials management.


To enhance serial exploitation, all journals are displayed either on the periodical display racks or in pamphlet boxes to enhance their usage.  After normal processing, serials are separated, arranged and organized accordingly. 

For instance, current titles/issues of journals are displayed on periodical racks and past issues are kept underneath the rack.  As the back issues increase, they could be added together and put in a section of the books shelves for back issues of journals.  In this case journals are arranged on the racks and shelves according to their classification marks.  Magazines are displayed on magazine display rack while newspapers are hung title by title on newspaper stand for users’ consultation.  The back issues of magazines and newspapers are tagged together chronologically and kept in the store.


Organization of serials involves cataloguing, classification and shelving or display on the rack. Serials cataloguing is to provide the most efficient and economical access to serials represented in the catalogue; and to provide the most comprehensive and understandable bibliographic description for each serial represented in the catalogue.

Serials are arranged according to a classification system, where all journals on the same subjects are placed together.  Classification of serials by subject is important in the sense that it makes the resources accessible with ease to those who would use them. The first and most important basic advantage of classification is that all serials on a subject, may be brought together on the shelves/racks. Bringing serials together on the shelves/racks by subject may allow browsers to come across titles within their fields of interest of which they may have been unaware.


Routing enhance serials usage particularly if the library has a liberal loan policy. Routing is the routine circulation of new publications, such as the current issues of library journals, to a list of users in accordance with their preferences, to keep them abreast of recent development in their fields of interest and specialization.

In order to enhance serials usage,  the library provides adequate facilities such as public card catalogues, other finding-aids, reading areas, reading tables and chairs, fluorescent light, fans, air-conditioners, private reading carrels, staff offices, cloakroom, toilets, suggestion box, signs and guides, shelves, racks, cabinets, computer facilities, extinguisher, exhibition gallery just to mention but a few. Selection tools have also been provided for easy selection and acquisition of serials in the library. Some of the sources of information for serials acquisition in UMYU library include Ulrich’s International Periodicals Directory, local lists of serials and periodical literature.

Newspaper Cutting

Also known as clipping, is the cutting-out of articles from a paper publication. Newspaper cuttings are often used when people have to write a report or make a presentation on current events for documentation purpose. Newspaper cuttings are also kept by UMYU library  for future reference, or for sentimental reasons such as an article on a history-making event. For example, most of the newspaper cuttings available in UMYU library are on or about Katsina.


The Library has a small bindery unit which operates in the ICT data room.  At the moment, book repairs and spiral bindings are undertaken for a fee. 

Bookbinding is the process of physically assembling a book from a number of folded or unfolded sheets of paper or other material. It usually involves attaching a book cover to the resulting text-block.

Types of Binding

“There’s more than one way to skin a cat,” the saying goes. The saying could as easily be: “There’s more than one way to bind a book.” From the hard cover books at the local library, to the spiral notebooks used at school, to the stitch-bound cookbook in the kitchen cupboard, all become books by different paths. Here are few of the major binding types.

  • Hardcover binding : is the type of binding that involves using rigid protective covers typically of cardboard covered with cloth, heavy paper and occasionally leather.
  • Softcover binding : also known as paperback binding, and is therefore a system of binding that involves the use of semi-rigid paper as cover such as Manila paper
  • Spiral Binding: Spiral binding, also known as coil binding, is a commonly used book binding style for creating documents, reports, presentations and proposals. This binding style is known by a number of names including spiral coil, color coil, plastic coil, spiral binding, plastikoil and coilbind.
  • Wire binding: Wire binding is a popular commercial book binding method, and is known by a number of different names including twin loop wire, wire-o, double loop wire, double-o, ring wire and wirebind. With this binding method, users insert their punched pages onto a "C" shaped spine and then use a wire closer to squeeze the spine until it is round.
  • Stitch binding: Stitch binding is a bookbinding technique used for sewing together the sections of a book. Stitch binding does not require glue, though there are some methods that utilize involves sewing each section directly through the cover where slots have been made at each sewing station.

In most cases of binding, the cover is thicker than the interior pages to provide durability to the finished book. Some of the most popular Book Binding methods include:

Methods of Bookbinding

If you want to start a scrapbook, nature journal, or diary? You can, of course, buy a suitable book at the store, but if you really want to make it your own perhaps it's time to rediscover the not-quite-lost art of bookbinding. There are many ways to bind a book, from stapling to taping to sewing, and the method you choose should depend on the book you're binding and the time and skills you have. This article will teach you how to glue or sew a high quality binding that you can use for books of any size, whether you're making your own or repairing your favorite novel.

Reprographic service

Reprography is the reproduction of graphics through mechanical or electrical means, such as photography or xerography.

Routines in the reprographic section include photocopying, scanning, printing, graphic design and desktop publishing.

Photocopying is the most widely used service in reprographic section of UMYU library and is therefore the process of photographically reproducing written, printed or graphic materials by the use of light, heat, chemicals or electrostatic charges with the aid of photocopier (photocopying machine).

Photocopying services are provided at reasonable rates at library foyer. 

User Education/ User Orientation

Library instruction, also called bibliographic instruction (BI), user education and library orientation, consists of "instructional programs designed to teach library users how to locate the information they need quickly and effectively. It usually covers the library's system of organizing materials, the structure of the literature of the field, and specific resources and finding tools (library catalog, indexes and abstracts, bibliographic databases, etc.)". It prepares individuals to make immediate and lifelong use of information effectively by teaching the concepts and logic of information access and evaluation, and by fostering information independence and critical thinking.

The UMYU Library, provides user education by issuing “Library User Guide” to registered users in order to equip them with enough knowledge on the use of the library.  Library education will enable the users to use the library and its materials including serials effectively and efficiently. Having access to photocopying facilities in the Library will reduce journal pilfering and the mutilation of other library materials.