VARIOUS DEPARTMENTS OF THE LIBRARY AND THEIR SERVICES

Services provided by the Library to users are through the following departments:

  1. Reader Services Department
  2. Technical Services Department

READER SERVICES DEPARTMENT

This division establishes direct contact with Library users.  It takes custody of materials that have been processed in the Technical Services Division and makes them available to users in an organized and controlled system.

Furthermore the section is directly concerned with assisting readers to secure information and to use the resources of the library for study and research purposes.

Moreover, the section provides resources to the Library patrons for home reading. The resources are arranged on the shelves with the aid of Library of Congress Classification Scheme.  The Readers’ services department  is the image-maker of every Library.

Meanwhile, all issues relevant to the registration of students and staff members, temporary memberships, issuing and cancellation of library tickets, and other various requirements of readers are handled by the reader services department.

CIRCULATION SECTION: - The UMYU Library Circulation or  Lending Section comprises of the activities around  lending of library books and other materials to the users of the library. Circulation or Lending section is one of the most strategic and sensitive sections of the library. The circulation section of UMYU is located at the top floor consisting of the circulation desk, book shelves, reading area and online cataloging access systems. The main public service point is the circulation desk usually found near the main entrance of the section. This section provides lending services and facilities for return of loan items, renewal of materials and overdue charges for late returning are all handled at the circulation desk. Some other  issues handled by circulation counter or desk include the registration of users etc.

REFERENCE SECTION: -

As the name implies, this section provides a wealth of encyclopedic information which presents in-depth knowledge on themes and topics of a subject.  The Reference Service is the first points of research where students get background information in any subject.  The Encyclopedia Britannica, Americana, Seerah Encyclopedia of Islam etc. are some of the standard reference materials that are available in the Library.  In addition, there are specific subjects’ encyclopedias, Dictionaries of subject terms, Handbooks, Bibliographies, Yearbooks, Directories and Biographies etc.  Against this background, a reference Librarian is designated at the ground floor to answer all reference enquiries on demand.

The section contains reference materials that help users in searching for information they need in general perspective. They include materials such as Dictionaries, Encyclopedias both general specific such as Britannica, Americana, library and information science, there are also special  Dictionaries for Physics, Economics, Biology, French dictionaries, Atlases and maps, gazettes. Answering reference questions from users.

RESERVED COLLECTION

A book becomes a reserved book when a faculty member requests it to be put on reserve, as this is the designated textbook for his particular subject. Reserved books may be borrowed for overnight use starting 7:00 p.m. and should be returned on or before 9:00 a.m. the following school day.

E-LIBRARY UNIT: -

The term ‘electronic library’ is being used here in broad terms to mean a collection of networked digital information resources and associated technical and managerial infrastructure. The electronic library is assumed to include data and metadata in various formats which are created or assembled in order to provide a service to end users. The terms ‘electronic library’, ‘e-library’, and ‘digital library’ are used as synonyms.

An electronic library (colloquially referred to as a digital library) is a focused collection of digital objects that can include text, visual material, audio material, video material, stored as electronic media formats (as opposed to print, microform, or other media), along with means for organizing, storing, and retrieving the files and media contained in the library collection.

The Umaru Musa Yar’adua University Electronic Library is the  busiest e-resources section, that maintains resources and services throughout its four (4) scattered  e-resources units. In an effort to improve productivity and increase efficiency of information control and dissemination,  relevant ICT facilities such as computers, internet connectivity etc. were adequately provided.

University education has been transformed by electronic infrastructure and connectivity in order to enhance the quality of higher institutions.  Consequently, the Umaru Musa Yar’adua, University library has embarked on a library automation project.

SERIAL SECTION:-

This is another very important section to report about in this write up; it is the section that is responsible for organizing all Journals, Magazines, Newspapers, Government Publications, Conference Proceedings, Seminar and Workshop papers etc.  Materials in this section essentially contained update information as they mostly emanate from current research, more often they emanate from new discoveries of knowledge that are contemporary.  At any stage where new knowledge is being debated, readers of periodicals are the beneficiaries of new knowledge especially in the sciences.  To my awareness this section is fully operational..

SPECIAL COLLECTION (Katsiniana & Rear books)

Katsiniana is a collection of  books mostly of research level on Katsina historical studies, and about people of Katsina descent. The rare books collection contains books which either because of dates of publication, formats, or other qualities are considered rare. The collection is solely for reference purposes. Such items cannot be borrowed. Readers are required to ask for materials they need from the staff at the at the counter as they enter the reading area.

TECHNICAL SERVICES DEPARTMENT

This department, generally, does not deal with the reading public directly. Its works are described as ‘behind the scene routines.’ The staff employed here are engaged in the processing of books and other information materials by using accepted techniques such as acquiring, accessioning, classifying, cataloging, binding, and mechanical methods of reproduction such as Photostatting, printing, and scanning of documents so that they can be used by the public.

Acquisition section

The acquisition unit is responsible for acquiring library materials from different sources which include; purchase, exchange, gift or donation, request, legal deposit etc. In a third world like Nigeria, purchases constitute 98% means of acquiring Library material. It is through this unit that all Library materials are acquired. This is a unit that UMYU Library design and set for the acquisition of its information materials. The unit is also very significant to the library because of the following functions:

  1. Acquiring of information materials
  2. Preparing of ordering slip
  3. Bibliographical checking/verification
  4. Carding
  5.  Receipt of materials in the Library
  6. Accessioning

This is one of the most important units of the technical service and the library at large. This unit is responsible for selecting, ordering, purchasing of materials and accepting donations. It is also the responsibility of this unit to stamp materials acquired for security reasons. Books are stamped on the first three pages and last three pages; a specific page of the book is also stamp for security purpose. The stamps include property stamp, accession stamp, in case of donation a stamp is also designed for that. Materials acquired are given accession number each for easy identification and location. Allocation of accession number is guided by the accession register in which all materials are registered. The information on the accession register includes author, title, and year of publication, publisher, source and note/remark. After all these processes, the materials are transferred to cataloging and classification units. The integrated library software (ILS) used by the library known as KOHA also gives room for managing library acquisition process.   

CATALOGING AND CLASSIFICATION SECTION:  This is a section where books are cataloged according to Anglo-American Cataloging Rules Revised Edition 2 (AACR2). We faced a lot of challenges in this unit because of the variations in the process of cataloging that are quite different from what we learned in class. The library is using a different method but accepted by the AACR2.

Cataloging

Cataloging (or cataloguing)  is the process of listing something for inclusion in a catalog. In library and information science, the process encompasses the production of bibliographic descriptions of books as well as other types of discovery tools for documents. Today cataloging study and practice has broadened and merged with that of metadata ("data about data contents"), increasingly associated with Resource Description and Access.

Classification

Classification on the other hand is the process of classifying books and other information materials according to their subject area. Classification is done systematically in UMYU library using the Library of Congress (LC) Classification Scheme. The library used both manual and online methods of classification to classify their materials. In classifying a document, subject analysis is the first step followed by consultation of  index of the scheme; the index will refer you back to the main schedule where you can find the exact and accurate class number.

The activities in these Sections are mostly considered to be highly professionalized such as:

  1. Preliminary Cataloguing of every book prior to final classification and             cataloguing.
  2. Proper Classification and cataloging of books.

iii. Book processing i.e. placing book pockets, Book cards, Date due slip,             Classification number. (Making book ready for circulation use).

  1. Building Authority files
  2. Building shelf list.
  3. Re-classification of books that have been found wrongly classified.

vii.       Training of  SIWES/ITF students.

 BINDERY SECTION

The Library has a small bindery unit which operates in the ICT data room.  At the moment, book repairs and spiral bindings are undertaken for a fee. 

Bookbinding is the process of physically assembling a book from a number of folded or unfolded sheets of paper or other material. It usually involves attaching a book cover to the resulting text-block.